Accounting info. Exchange of data on salary projects How to add a personal account in 1s 8.3
Employers often pay wages non-cash, via transfer to bank cards. To make things easier, a company can enter into an agreement with the bank on salary transfers. In this case, the company needs to transfer the total amount to the bank and submit salary slips, and the bank itself transfers the funds to the employees’ cards.
"1C: Accounting 8.3" supports settlements under such contracts, which are called salary projects here. Directly from the program, it is also possible to electronically exchange documents on these projects with the bank.
Salaries and personnel/ Directories and settings/ Salary projects
When concluding an agreement with a bank, you need to create a new position in the 1C 8.3 directory - salary project. In it you should indicate the bank by selecting it from. The name of the bank will automatically appear in the “Project Name” field (at the bottom of the form); if necessary, the name can be changed manually.
If this project does not provide for electronic exchange with the bank, then there is no need to put the “ ” mark. Then the remaining details will be unavailable.
If electronic exchange is planned for the project, you should check the box and fill in the necessary details: number and date of the concluded agreement, information about the bank branch, current account, payment systems used.
The file format and encoding are set by default; you can select other values from the list offered by the program.
Personal accounts and payroll project calculations without electronic exchange
In order for the bank to transfer funds to employee cards, personal accounts must be opened for them.
If the salary project does not involve electronic exchange of documents, then you need to manually enter the numbers of personal accounts already opened in the bank into the system. This can be done, for example, in the employee form (see the “Employees” directory) by clicking “Payments and salary accounting”:
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However, it is not very convenient to enter an invoice on each employee's form. The program allows you to enter personal accounts in batches. To do this, use the “Enter personal accounts” function.
Salary and personnel / Salary projects / Entering personal accounts
Here you need to select a salary project and the month for opening accounts, add employees and specify personal accounts, then save and close the information.
Now, in order to transfer accrued salaries to employees, you should create “ “, select the salary project and click “Fill”. The document will contain employees who have entered personal accounts for this project and have unpaid salaries.
Then, based on the “Vedomosti”, a payment order is created and funds are transferred to the bank in the usual way. In addition, the bank will need to submit payroll records for employees.
Personal accounts for a salary project in 1C using electronic exchange
If the exchange of electronic documents is enabled in the 1C 8.3 Accounting payroll project, then the program makes it possible to create applications for opening personal accounts.
Salaries and personnel/ Salary projects/ Applications for opening personal accounts
In the document, you should select the salary project and the opening date. The list of employees is filled out using the “Fill” button or by manual addition. The program automatically fills in information for each employee, which is displayed in the section on the right, including last name and first name in Latin letters.
On the “Plastic Card” tab, enter the employee’s card details. The document needs to be posted, after which by clicking “Upload file” you can upload it to the bank. However, it is more convenient to unload from a special workplace (see below). From the document it is possible to print a list of employees for opening personal accounts.
Electronic exchange with the bank on the salary project
If electronic exchange with a bank is installed in the salary project settings, the “Exchange with banks for salary projects” workplace will be available in the 1C 8.3 program.
Salary and personnel/ Salary projects/ Exchange with banks (salary)
Here you can perform the following operations: credit employees' salaries, open personal accounts, and also close personal accounts of dismissed employees. In the form you need to select a salary project, after which the program itself will determine the current tasks that are waiting to be completed. – unpaid statements or applications for opening personal accounts ready for uploading.
What are salary projects and how to create them using 1C Accounting 8.3?
Employers often pay wages non-cash, via transfer to bank cards. To make things easier, a company can enter into an agreement with the bank on salary transfers. In this case, the company needs to transfer the total amount to the bank and submit salary slips, and the bank itself transfers the funds to the employees’ cards.
"1C: Accounting 8.3" supports settlements under such contracts, which are called salary projects here. Directly from the program, it is also possible to electronically exchange documents on these projects with the bank.
Setting up salary projects in 1C
Salaries and personnel/ Directories and settings/ Salary projects
When concluding an agreement with a bank, you need to create a new position in the 1C 8.3 directory - a salary project. You should indicate the bank in it, selecting it from the bank classifier built into 1C. The name of the bank will automatically appear in the “Project Name” field (at the bottom of the form); if necessary, the name can be changed manually.
If this project does not provide for electronic exchange with the bank, then there is no need to check the “Use electronic document exchange” checkbox. Then the remaining details will be unavailable.
If electronic exchange is planned for the project, you should check the box and fill in the necessary details: number and date of the concluded agreement, information about the bank branch, current account, payment systems used.
The file format and encoding are set by default; you can select other values from the list offered by the program.
Personal accounts and payroll project calculations without electronic exchange
In order for the bank to transfer funds to employee cards, personal accounts must be opened for them.
If the salary project does not involve electronic exchange of documents, then you need to manually enter the numbers of personal accounts already opened in the bank into the system. This can be done, for example, in the employee form (see the “Employees” directory) by clicking “Payments and salary accounting”:
However, it is not very convenient to enter an invoice on each employee's form. The program allows you to enter personal accounts in batches. To do this, use the “Enter personal accounts” function.
Salary and personnel / Salary projects / Entering personal accounts
Here you need to select a salary project and the month for opening accounts, add employees and specify personal accounts, then save and close the information.
Now, in order to transfer accrued salaries to employees, you should create a “Statement for salary payment through the bank,” select the salary project and click “Fill”. The document will contain employees who have entered personal accounts for this project and have unpaid salaries.
Then, based on the “Vedomosti”, a payment order is created and funds are transferred to the bank in the usual way. In addition, the bank will need to submit payroll records for employees.
Personal accounts for a salary project in 1C using electronic exchange
If the exchange of electronic documents is enabled in the 1C 8.3 Accounting payroll project, then the program makes it possible to create applications for opening personal accounts.
Salaries and personnel/ Salary projects/ Applications for opening personal accounts
In the document, you should select the salary project and the opening date. The list of employees is filled out using the “Fill” button or by manual addition. The program automatically fills in information for each employee, which is displayed in the section on the right, including last name and first name in Latin letters.
On the “Plastic Card” tab, enter the employee’s card details. The document needs to be posted, after which by clicking “Upload file” you can upload it to the bank. However, it is more convenient to unload from a special workplace (see below). From the document it is possible to print a list of employees for opening personal accounts.
Electronic exchange with the bank on the salary project
If electronic exchange with a bank is installed in the salary project settings, the “Exchange with banks for salary projects” workplace will be available in the 1C 8.3 program.
Salary and personnel/ Salary projects/ Exchange with banks (salary)
Here you can perform the following operations: credit employees' salaries, open personal accounts, and also close personal accounts of dismissed employees. In the form, you need to select a salary project, after which the program itself will determine the current tasks that are awaiting completion - unpaid statements or applications for opening personal accounts ready for uploading.
In the “Exchange Directory” field, you need to select a folder on the disk into which information will be uploaded from the program and loaded from the bank. Uploading documents is performed by clicking the “Upload file” button. To download supporting documents from the bank, use the “Download Confirmations” button. If for some reason personal accounts are not loaded from the bank, you can enter them manually using the “Enter personal accounts” button.
Based on materials from: programmist1s.ru
Set up functionality for salary projects. First, let’s go to the “Salary and Personnel” tab, the “Directories and Settings” section and open the “Salary Projects” directory.
Here you need to create a new “Salary Project”. The form must be filled in:
Name of the organization;
bank – after entering, the name of the bank will be duplicated in the “Project Name” field below, which can be changed manually;
use the exchange of electronic documents – check the box to activate the exchange. If you do not check this box, some fields will become uneditable;
information about the agreement - enter data on the agreement with the bank (agreement number, date, currency;
information about the bank - enter the branch number, branch number, current account number;
payment system for bank cards - add the necessary ones from the directory.
The “File format” and “File encoding” fields should be filled in automatically with default values. Changes are possible, but only to those that are preinstalled in the program.
A personal personal account is linked to each employee card. In the case when electronic exchange is not used, the personal account number (provided by the employee) must be entered in the employee’s card using the link “Payments and salary accounting” (in the “Employees” directory):
If you have a small staff, you can make invoices this way. But if the organization has a large number of employees, then complex processing “Entering personal accounts” is used.
Click “Add” (line by line) or “Fill” (comprehensively) and fill out the list of employees who need to enter personal account numbers into the card. The personal account number is manually added in the column opposite the last name. After filling out, click “Save and Close”.
To transfer salaries, a document “Statement for salary payment through the bank” is generated.
Here we fill in:
month of payment;
organization;
pay – indicate the payment interval (Salary per month);
rounding – default “No rounding”;
salary project – indicate the one created.
After this, click “Fill”, and the table section will display the names of the employees (with entered personal accounts) to whom wages need to be paid:
Once completed, the statement is completed and submitted to the bank in printed or electronic form. Next, the document “Payment order” is generated and according to it “Write-off from the current account”.
When the exchange of electronic documents is enabled in the 1C program, you can submit an application to the bank to open personal accounts for employees. To do this, go to the “Salaries and Personnel” tab, the “Salary Projects” section and open the “Requests for Opening Personal Accounts” journal.
In the header of the new document, fill in the name of the organization, indicate the salary project and the opening date.
Click “Fill” and a list of employees will appear on the left in the “Employee” section, and employee data will be automatically entered in the right field based on the cards from the program.
Please note that the “Basic Information” tab will display data (last name, first name and title) in Latin.
If necessary, you can check and edit the information on the “Addresses, Phones” and “Documents” tabs. The “Plastic Card” tab is intended for entering the card number for an employee. After filling out the application, it is processed, printed or uploaded.
With the electronic exchange parameters set, you can use the “Exchange with banks for salary projects” function. Located on the menu tab of the “Salaries and Personnel” program, the section “Salary projects” is the link “Exchange with banks (salary)”.
It is possible to create treatments:
crediting employees' salaries;
opening personal accounts;
closing personal accounts.
We indicate the salary project and 1C independently displays in the lower part a list of documents (that require processing) for uploading to the bank, as well as a list of employees from this document. To upload to the bank, click “Upload to file.” To receive confirmation from the bank, you need to click “Download confirmation”.
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A salary project is a scheme under which an organization enters into an agreement with a bank. Then the bank opens a personal personal account for each employee of the organization. Thus, the transition to a non-cash form of payment is being made. Funds for salaries of all employees are transferred to a special salary account in the total amount. In addition, a statement is attached to the payment order, which contains a list of employees’ personal accounts and amounts. Next, the bank distributes the funds received according to the documents received.
Using a specific example, let's look at how to formalize a salary project. The bank will be JSC "ALFA-BANK". And also how to create personal accounts in 1C for employees of the organization OJSC "Kron-C" German Eduardovich Balzer and Anton Vladimirovich Bazin. Let's look at all this using the example of the software product 1C: Salary and HR Management 8.
Please leave the topics that interest you in the comments, so that our experts will analyze them in instructional articles and video instructions.
In the program, go to the “Payments” section and select the line “Salary projects”.
We indicate the organization and select the bank we need from the directory. If you intend to use EDI, then you need to check the appropriate box. Then fill in information about the agreement and the bank, add a payment system. In our case, we will indicate “VISA”. If necessary, you can specify several payment systems. Next, we indicate the name of the project, since there can be several salary projects, and in the future it would be convenient to distinguish between them. Then click “Save and close”.
The next step is to create personal accounts for employees in 1C. There are two possible creation options. Let's consider the first option - through the “Employees” directory. Go to the “Personnel” section and select this directory.
Let’s select and open the required employee, and follow the link “Payments, cost accounting.”
Then we record the changes by clicking on the “OK” button. And the second option is through entering personal accounts. To do this, go to the “Payments” section and select the “Enter personal accounts” item.
We fill in the necessary details in the form that opens and select employees. We indicate personal accounts for them.
Next, click “Save and close”. The next step is to calculate the salary using the document “Calculation of salaries and contributions”. We fill in the document details in the header and select the employees for whom payments have been set up.
After the salary has been accrued, it is necessary to fill out a “Statement for payment of salary through the bank.” We fill out the document and indicate the created salary project in the header.
We carry out the completed statement. Click the “Print” button to create a printed form of the statement. If you have configured an exchange with the 1C Accounting configuration, the statement will appear in it after the exchange. After the bank confirms that the funds have been transferred to the personal accounts of the declared employees, we issue the document “Write-off from the current account” based on the created statement. After all the above actions, the salary will be considered paid.
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This article will discuss in detail step-by-step instructions for accounting salaries in 1C: preliminary setup, direct calculation and payment of wages in 1C 8.3 Accounting, as well as a salary project. If you figure it out, everything turns out to be quite simple.
Before accruing and paying wages in the 1C 8.3 Accounting 3.0 program, you need to configure it correctly. To do this, select “Accounting Settings” in the “Administration” menu.
In the window that appears, select “Salary Settings”. This section allows you to set up not only your salary, but also personal income tax, insurance premiums and personnel records.
Let's look at these settings in more detail step by step:
- General settings. In this example, we selected the “In this program” item, since otherwise some of the documents we need will not be available. The second setup option involves maintaining personnel and payroll records in another program, for example, in 1C ZUP. The “Salary Accounting Setup” subsection specifies the method of reflecting salaries in accounting, the timing of salary payments, vacation reserves, territorial conditions, etc.
- Salary calculation. Here we indicate that we will take into account sick leave, vacations and executive documents. It is important to remember that this functionality will only work if the number of employees does not exceed 60 people. The types of accruals and deductions are also configured here. For convenience, we will also install an automatic recalculation of the “Payroll” document.
- Reflection in accounting. In this section, accounts are set up to reflect salaries and mandatory contributions from the payroll in accounting. Let's leave the default settings.
- Personnel accounting. In this example, full accounting was selected so that basic personnel documents were available.
- Classifiers. We will leave the settings in this paragraph as default. Here you configure the types of income and deductions used in calculating personal income tax and the parameters for calculating insurance premiums.
How to calculate and pay salaries in 1C
The second step is that the employee must be hired. In this case, we will look at an example of an employee who has a minor child. As you know, in such cases a tax deduction is applied. You can indicate an application for it in the employee’s card by going to the “Income Tax” section. Please note that tax deductions are cumulative. If they are not applied in one month, then in the next they will be taken into account for both periods.
Once all personnel documents are completed, you can proceed directly to payroll. To do this, select the “All accruals” item in the “Salaries and Personnel” menu.
In the list of documents that opens, select “Payroll” from the “Create” menu. Fill in the accrual month and department in the header and click on the “Fill” button.
The program will fill in all the necessary data. Manual adjustments are allowed. It is important to remember that the 1C: Accounting program does not maintain the “Timesheet” document. All absences from work (vacations, sick leave) must be filled out before the salary is calculated in order to correctly reflect the actual time worked in this document.
The “Employees” tab displays a summary table of the document broken down by employees.
The next tab displays accruals and deductions for employees and the amount of time actually worked. These data can be adjusted manually if necessary. You can also print a payslip on this tab.
The “Deductions” tab in this example is empty, since the employee did not have any. We'll let her through.
The next tab reflects personal income tax and tax deductions. This employee has a deduction for children, which we previously introduced. The data on this tab can be corrected by checking the appropriate flag.
The “Contributions” tab details contributions to the Pension Fund, Social Insurance Fund and the Federal Compulsory Compulsory Medical Insurance Fund. Manual adjustment is also available here.
The very last tab displays manual adjustments.
Click “Post and close” and here we will finish calculating the salary.
Statement for salary payment to the bank
Once wages have been successfully accrued, they must be paid. Let's consider payment through a bank, since this method is the most common in organizations.
In the “Salaries and Personnel” menu, select “Statements to the Bank”.
Create a new document from the list form. In its header, indicate the month of accrual, division, type of payment (per month or advance). There is also a field for indicating the salary project. It will be discussed later.
See also video instructions for paying in advance:
And the calculation and payment of wages in 1C:
Salary project in 1C 8.3
In the “Salary and Personnel” menu, in the “Directories and Settings” section, select “Salary Projects” and create a new document. It requires you to provide your banking information.
The salary project for an employee is indicated on his card in the “Payments and Cost Accounting” section.
In the window that opens, indicate the employee’s personal account number, the start period and select the salary project.
After this setting, when you select “Statement for salary payment through the bank” in the document, the employees’ personal account numbers will be entered.
